As an assistant working in the Registration office, handle routine aspects of the intake process for new acquisitions and loans, working with donors, curators, shippers, and collection management staff. Locate and provide digital images and respond to publication permission requests; assist with management of the digital archive and preparation for photography sessions. More in depth responsibilities will involve research on objects under consideration for deaccessioning or disposal.
Art Intake: Coordinate work-flow related to intake of art works including shipping arrangements, creation of database records, examination of condition and creating formal receipts for objects, scheduling of photography, applying accession number labels to objects using appropriate materials, and identifying a permanent storage location.
Deaccession/Disposal and Old Loan Research: Gather and analyze information on objects under consideration for removal from the collection; researching donor intentions, locating heirs when necessary, checking current condition of objects and making photo-documentation; investigating disposal possibilities such as auction sales or transfers to other public collections, and coordinating with curators to prepare proposals for overseer review.
Digital Archiving: Assist with data-cleanup in the museum image archive.
Image Requests: Locate and send out requested collection images; prepare permission documents and invoices.
Schedule and Prepare Works for Photography: Maintain running list of objects for upcoming photography session.
Education/Experience: Bachelor’s degree in art history, library science, or a preservation field. Experience and demonstrated success with work involving organization of data and attention to details. Strong research skills, hands-on experience with original works of art, and experience with collections databases and a museum environment highly preferred.
Skills: Excellent organizational and interpersonal skills, strong basic competence with computers, and ability to be attentive to detail. Excellent oral and written communication skills. Ability to work with others cooperatively and independently. Must be willing/able to lift up to 40 pounds, climb a ladder to 6 ft. and must have normal color vision.
This is a full-time, 1 year, limited-term position with the possibility of renewal.
Smith College is an EO/AA/Vet/Disability Employer